Spreadsheets are dying - Here's why you need a new reporting tool

August 8, 2014 Kelsey Marchand


Throughout history we have seen the same pattern: when an easier and faster method becomes available, the older technology becomes obsolete. Just as we saw the shift from typewriters to computers, we are now experiencing a shift from manual reporting to automated reporting.

Here’s why:

The manual reporting process takes a lot of time and costs a lot of money in resources. And in this era of faster, better, cheaper, now, these are costs most companies can't afford.

The End of Manual Reporting

Like the way of the Walkman, manual reporting is soon going to be a thing of the past. Why? Because there is already existing technology that accomplishes the same thing reports do, but in a quarter of the time and at half the cost.

It’s called report automation, and it can be most easily done with a company dashboard.

But, wait! If report automation is so great, why isn't everyone using it already?

Many people are still having trouble wrapping their head around making the reporting switch. Why pay for a new system that does the same thing as one you already have? Especially when what you do have has served you pretty well over the years, and only seems to cost as much as the spreadsheet software does?

But here's the truth: manual reporting hasn't served you well, and it doesn't cost you less.

Your manual reporting system is costing you thousands in wasted time, and even more in missed opportunities.

When you automate reports you can:

Eliminate the chance you're relying on incorrect information

We're all human, which means that we all make mistakes. It's easy to miss cells in an Excel spreadsheet or make a small error in your formula. These small errors may go unnoticed for longer than we'd like to admit. By automating reports with a dashboard, you eliminate human error. Don’t make the mistake of basing decisions on false info! This can be devastating on your decision-making.

Increase focus on data

While reports do give people access to data, they can be ignored fairly easily. Placing dashboards in highly visible locations will let everyone have access to the data they need to do their job well, anytime and anywhere. This not only increases visibility, but it is also known to improve focus in work and on goals, as well as increase the efficiency of the work process.

Find new business opportunities in your data

Isn't that the whole point of tracking and analyzing data? Reports have moved us from making decisions based on our "gut feeling" to making decisions based on facts and trends, but in our fast-paced world, we need to have access to information as soon as it becomes available. If you’re not able to see your data in real-time, you can't act as quickly. Don't miss opportunities because your manual reports didn’t allow you to notice them in time or at all!

Stop worrying about version control

Most organizations need to run daily, weekly, monthly, or quarterly reports on the same queries. This leads to folders full of almost identical spreadsheets, and something as simple as a file saving or naming mistake can lead to version control problems. By automating your reports with a dashboard, you will never have multiple versions of the same report. Let everyone see the same version of the truth, making sure nobody is ever relying on the wrong report again!

Report automation is trumping manual reporting like the clock did to the sundial, and the MP3 is doing to the CD. The newer, faster, easier option has and will always outshine and outperform the old one. It's a trend as old as time.

Take baby steps and try out our 45 Day Free Trial so you can see exactly what it is you're missing by using a manual reporting system.




Previous Blog
How Upgrading Your Reporting Will Make You More Efficient in the Workplace
How Upgrading Your Reporting Will Make You More Efficient in the Workplace

We like to think of ourselves as productive people. We are so dedicated to automating all of the boring and...

Next Blog
How to Select the Proper KPI (Part 1)
How to Select the Proper KPI (Part 1)

Like gears in a car, each metric in your business needs to be the proper fit in order for it to function su...


Want More Analytics Tips & Inspiration?           Subscribe to our Monthly Newsletter!

First Name
Last Name
Company Name
I consent to receive commercial electronic messages from Dundas regarding products, services, updates and other information about Dundas. You can withdraw your consent at any time.
I Agree
Thank you!
Error - something went wrong!